Last Updated: [2025-10-26]

Stonebelt Fightwear Inc. (“Stonebelt,” “we,” “us,” or “our”) is committed to protecting your personal information in accordance with applicable Canadian and Québec privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and Québec’s Act Respecting the Protection of Personal Information in the Private Sector.

This Privacy Policy outlines how we collect, use, store, and share your personal information when you visit our website, make a purchase, or interact with us.

1. Information We Collect

We collect the following types of personal information:

– Identity & Contact Info: Name, billing/shipping address, email, phone number

– Payment Info: Processed securely through Stripe; we do not store full credit card details

– Order History: Products purchased, order date, shipping info

– Website Usage Data: IP address, browser type, and browsing activity (via cookies and analytics tools)

2. How We Collect It

– Through our website (checkout forms, account creation)

– Through cookies and automated tracking (e.g., WooCommerce, Google Analytics)

– When you contact us by email or phone

3. Use of Your Information

We use your personal information to:

– Process and fulfill orders (via WooCommerce and QuickBooks Online)

– Communicate with you about your order or customer service inquiries

– Send occasional promotional emails (only with your consent)

– Improve our website functionality and performance

4. Consent

By using our website and providing your personal information, you consent to its collection and use as described in this policy. You may withdraw your consent at any time by contacting us.

5. Sharing of Information

We do not sell or rent your personal information. We only share it with:

– Service providers such as Stripe (payments), QuickBooks Online (accounting), and our hosting provider for order fulfillment

– Government authorities, if required by law or in response to legal requests

6. Data Retention

We retain your data only as long as necessary for order processing, accounting, and legal compliance.

7. Cookies & Tracking Technologies

Our website uses cookies to:

– Keep track of cart and checkout sessions (WooCommerce)

– Analyze traffic and user interaction (Google Analytics)

You can disable cookies in your browser settings.

8. Data Storage and Security

Data is stored securely on trusted platforms (WordPress/WooCommerce servers, QuickBooks Online, Stripe). We follow industry best practices to protect your information.

9. Your Rights (under Canadian and Québec Law)

You have the right to:

– Access your personal information

– Request correction or deletion of your data

– Withdraw consent or file a complaint regarding misuse

To exercise these rights, contact us at: support@stonebelt.ca

10. International Data Transfers

Some data may be processed or stored outside of Canada (e.g., Stripe or QuickBooks Online servers). These providers follow appropriate data protection practices, but foreign jurisdictions may have different privacy laws. Some of our service providers store or process data in the United States or other countries. While these providers implement recognized safeguards, your information may be subject to foreign privacy laws that differ from Canadian and Québec standards.

11. Children’s Privacy

Our site is not intended for children under 13. We do not knowingly collect information from minors.

12. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in law or our practices. The latest version will always be posted on our website.

13. SMS Messaging and Communications

If you choose to provide your phone number and opt in to receive SMS messages from Stonebelt Fightwear Inc., we may use SMS to send you:

– Order confirmations and shipping updates
– Customer service notifications
– Occasional promotional or marketing messages (only with your express consent)

By opting in, you consent to receive text messages from us. Message frequency may vary. Standard message and data rates may apply based on your mobile provider. You can opt out of promotional SMS at any time by replying “STOP.” For customer service inquiries via SMS, reply “HELP” or contact us directly at info@stonebelt.ca.

We will never share or sell your phone number or SMS-related data to third parties, except as necessary to facilitate the sending of messages through our service providers.

14. Privacy Officer Identification

Privacy Officer
Stonebelt Fightwear Inc. has appointed a Privacy Officer responsible for ensuring compliance with applicable privacy laws.
You may contact this person at :
Micael Beaulieu
Email : support@stonebelt.ca
Mailing : 1250 rue de l’église, Saint-Félix de Kingsey, J0B 2T0

The Privacy Officer is responsible for overseeing data-protection practices, responding to access or correction requests, and handling privacy inquiries or complaints.

15. Automated Decision-Making & Profiling

We may use automated tools, such as Google Analytics or advertising platforms, to analyze browsing behaviour or preferences. These tools may influence the content or promotions displayed to you. Stonebelt does not make decisions that produce legal or significant effects solely through automated processing.

16. Breach Notification Clause

In the event of a privacy breach presenting a risk of serious harm, Stonebelt will promptly notify the affected individuals and the Commission d’accès à l’information du Québec, as required by law.

17. Email-Marketing Consent 

Promotional emails are sent only with your explicit consent, in accordance with Canada’s Anti-Spam Legislation (CASL). You can unsubscribe at any time by clicking the link in our emails or contacting support@stonebelt.ca.

18. Detailed Data-Retention Policy

We retain personal information only for as long as necessary to fulfill the purposes described in this policy or to comply with legal obligations. When data is no longer required, it is securely deleted or anonymized.

19. Security and Limitation of Liability

Although we apply industry-standard security measures, no online platform can guarantee absolute protection. Stonebelt shall not be held liable for unauthorized access or data loss resulting from circumstances beyond its reasonable control, including breaches affecting third-party providers such as Stripe, QuickBooks Online, or WordPress.

20. Privacy Rights Procedure

To access, correct, delete, or withdraw consent regarding your personal information, contact our Privacy Officer by email at support@stonebelt.ca. We will respond to all verified requests within 30 days, as required by Québec and Canadian law.

21. Contact Information & Effective Language

This Privacy Policy is available in both English and French. In case of discrepancy, the French version shall prevail.

If you have questions or concerns, please contact us at:

Stonebelt Fightwear Inc.
info@stonebelt.ca